Privacy Notice

Farah Networking takes your data privacy seriously. In order to provide you with our services, we collect and use personal data which means that we are a ‘Data Controller’ and we are responsible for complying with Data Protection Laws and the General Data Protection Regulations (GDPR).

In this Privacy Notice, we want to inform you what information we collect, how we use it and what rights individuals have in relation to the collection and processing of their personal data.

Our Contact Details

Farah Networking

Email: info@farahnetworking.com

If you have any questions concerning this Privacy Notice or how we manage your personal data, please contact us.

What personal data we collect and process

We collect the following types of data:

General contact details such as Name, Address, email address, Telephone number
Details of Membership Services provided to you
General Communications between you and us in relation to your membership
Financial details – such as credit history or payment or bank details
Information obtained through our use of cookies (please see the Cookies and Similar Technologies)
Your marketing preferences

Special Categories of Personal Data that we collect:

We do not collect special categories of data.

How we collect your information

In most cases / We collect your data directly from you. We collect data and process it when you:

Make enquiries or Register for membership via our Website.
Complete an online ‘contact us’ form
Register for or attend one of our events
Schedule an appointment or book an event via our software system
Speak to us on the telephone to discuss or use our products
Email or write to us to enquire about or use our products
View our website via your browsers cookies (see our Cookie Policy)

We also receive your data indirectly from the following sources:

Social Media Sites
Public sources – demographic data, Market Research
Credit Agencies

Why we do we collect your information?

Where we collect and process personal data, we identify both the purpose and legal basis for doing so. There are 6 possible legal bases which are:

Consent – Where we have consent from the individual to the processing of his or her personal data for one or more specific purpose

Contract – Where the processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract

Legal Obligation – The processing is necessary for compliance with a legal obligation to which we are subject

Vital Interests – Where the processing is necessary in order to protect the vital interests of the data subject or another natural person

Public Interest – Where the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller

Legitimate Interests - Where the processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal date, in particular where the data subject is a child.

Our purpose and legal basis for the information we collect, and process allows us to:

To understand your requirements prior to entering into a contract of membership with you.	The processing is necessary for the performance of an anticipated Contract
To understand your requirements to ensure that any membership contract meets your needs.	The processing is necessary for the performance of a Contract with you.
To fulfil your membership contract and provide you with the agreed services therein.	The processing is necessary for the performance of our Contract with you.
To manage our business operations and comply with any internal policies and procedures.	It is in our legitimate interests to use your personal information to ensure that we provide and adapt our services.
To notify members about upcoming events.	It is in our Legitimate Interests to ensure that members are aware of events they are eligible to attend.
To notify registered users / existing customers about changes to our service.	It is in our Legitimate Interests to use your personal information to keep you informed about any changes that may affect you.
For Marketing of similar services to existing or previous customers or enquirers	It is in our legitimate interests to use your personal information for marketing purposes, where the services being marketed are similar and relevant to you.
For Marketing our services to individuals at incorporated companies	It is in our Legitimate Interests to market our services to individuals representing incorporated companies. Where we do so, we will always provide access to rights under GDPR.
For electronic Marketing of services to purely new customers	We rely on Consent for direct marketing to individuals.
To comply with our legal obligations, law enforcement, court and regulatory bodies requirements	To comply with our Legal Obligations.
To identify and prevent fraud.	It is in our Legitimate Interests to act as a responsible business

Where we rely on your consent, you have the right to withdraw this consent at any time by contacting us. Full contact details can be found at the beginning of this notice.

Legitimate Interests - Where the processing of personal data is based on our Legitimate Interests, it is generally where individuals would expect us to use their information in this way. It is also to improve on our service, security and prevent fraud or illegal activity in favour of the wellbeing of our members.

Who we share your information with?

From time to time, we may share your personal information with other companies in the Farah Networking Group or with the following third parties for the purposes set out above:

Other third parties who process data on our behalf such as Payment Services Providers
Accountants
Data Processors such as scheduling management and Cloud Services
Auditors
Lawyers & Regulatory consultants
Specialist Experts for example website operators, Marketing Companies
Fraud detection Agencies
Police and Law Enforcement agencies where reasonably necessary for the prevention or detection of crime
Debt Collection Agencies
Credit Reference Agencies
Selected Third Parties in connection with the sale, transfer or disposal of our business

International data transfers

We do not generally transfer your data outside of the EEA; however, some processors and software providers can process your data in the U.S. Where this is the case, we monitor these processors and ensure that additional safeguards such as Adequacy decisions or Standard Contract Clauses being in place to protect your data.

Automated decision-making or Profiling

We do not process personal data for automated decision making or profiling.

How Long do we keep personal data for?

We will retain personal data in accordance with legal and regulatory requirements and for no longer than is necessary to fulfil the purposes set out in this privacy policy. We maintain and review a detailed retention policy which documents how long we will hold different types of data. The time period will depend on the purpose for which we collected the information and is never on an indefinite basis. Subsequently, we will delete your personal data in accordance with our data retention and deletion policy or take steps to properly render the data anonymous, unless we are legally obliged to keep your personal data longer (e.g. for tax, accounting or auditing purposes).

The following details the criteria used to establish the retention period set out within our policy.

Where it is still necessary for the provision of our Services

This includes the duration of any contract for services we have sold to you and for a period of 24 months after the end of any subscription or membership with a view to maintaining and improving the performance of our products, keeping our systems secure, and maintaining appropriate business and financial records. Most of our retention periods are determined on the basis of this general rule.

Where required by Statutory, contractual or other similar obligations

Corresponding storage obligations may arise, for example, from laws or regulation. It may also be necessary to store personal data with regard to pending or future legal disputes. Personal data contained in contracts, notifications and business letters may be subject to statutory storage obligations depending on national law.

Your Rights as a data subject

As a data subject, you have rights in relation to your personal data. These are:

The Right to Access – You have the right to request details of personal information held or processed and to copies of this data. We do not usually charge for this service.

The Right to Rectification – You have the right to request that any information be corrected that you believe is inaccurate or to complete any information that you believe is incomplete.

The Right to Erasure – You have the right to request that we erase your personal information under certain conditions.

The Right to Restrict Processing – You have the right to request that we restrict the processing of your personal data under certain circumstances.

The Right to Object to Processing – You have the right to object to our processing of your data, under certain conditions.

The Right to Data Portability – You have the right to request that we transfer the data that we have collected to another organisation or directly to you, under certain conditions.

You also have the Right to Withdraw Consent where you have previously provided this at any time. To do so, please contact: Name, address to withdraw consent.

To exercise any of these rights, please contact:

info@farahnetworking.com

You also have the right to complain to the Supervisory Authority. Where you wish to report a complaint or feel that we have not addressed your concern in a satisfactory manner, you may contact the Information Commissioner’s Office at:

Information Commissioners Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline: 0303 123 1113

Online Enquiries: https://ico.org.uk/global/contact-us/

Contractual Obligations and Consequences

In some circumstances, the provision of personal data is partly required by law (for example, tax regulations, legal obligations) or can also result from contractual provisions. This means that it may sometimes be necessary to conclude or fulfil a contract, that the personal data be provided. In those circumstances where the data is not provided or where certain rights are exercised, (Erasure, Object) there is a possible consequence that the contract could not be fulfilled or concluded and may be cancelled. In such an event, refunds would not usually be provided.

Cookies & Similar Technologies

When you visit our Website, we use cookies and similar technologies to provide you with a better, faster and safer user experience or to show you personalised advertising. Cookies are small text files that are automatically created by your browser and stored on your device when you visit or use the Website.

For full information on our use of cookies and how to manage them, please see our Cookie Policy.

External Links

When clicking on external links via our website, where you find us via social media platforms, or where you register or sign up to event platforms please remember, we have no control over the privacy settings on these websites, so please review the privacy information on those sites and set your preferences in line with their own policies and cookie controls separately.

Data security

We aim to protect your personal data through technical and organisational security measures to minimise risks associated with data loss, misuse, unauthorised access and unauthorised disclosure and alteration.

We store customer records on devices which have controlled and restricted access. We operate records management and Information security policies which detail physical security, security monitoring, access control and password security measures. We also maintain and use anti-virus and malware software and firewalls at all times.

Changes to our Privacy Notice

Farah Networking keeps our Privacy Notice under regular review. This Privacy Notice was last updated on 28th September 2020.

Contacting Us

If you have any questions with respect to this Privacy Notice or how we manage your personal data, please contact: ninfo@farahnetworking.com Full contact details can be found at the beginning of this notice.